Case study 06 · Answers and reference pages

Honest limits on the new patient appointments page

With new patient appointments, people arrive knowing what the site can and cannot decide for them. Conversations start on the substance rather than on corrections.

The story

Whereitstarted,andwhat we changed

Three stations, in the order the practice lived them. The first two are the practice's description of the old way; the third is the build.

  1. Station 01

    Starting point

    A short paragraph described new patient appointments without saying what an initial inquiry covered or what still needed staff confirmation.

  2. Station 02

    The problem

    When it comes to new patient appointments, broad wording invited firm conclusions. The team's first job on too many calls was walking back expectations the site had accidentally created.

  3. Station 03

    What we built

    The page now distinguishes what is published, what can be requested and what requires confirmation. It pairs new patient information and reception hours with a short explanation of an appointment callback from the reception team, limitations included and approved.

Features used

4partsofthepackage,put to work

Each one links to the page that explains how it works on every site we build.

Timeline

15 working days, counted from content approval

15 working days after content approval, including staff review and handover.

Across all 20 case studies, builds ran from 10 to 25 working days after approval. The bar is drawn to that scale.

Live demo

Want this fixed on your own site?

A 30-minute walk-through of the site you would get, with the answers and reference pages set up the way your front desk works.

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What changed

With new patient appointments, people arrive knowing what the site can and cannot decide for them. Conversations start on the substance rather than on corrections.

The new patient appointments page now promises exactly what we deliver, no more, no less. That took more drafting than anything else on the site.
Sheila HallowayScheduling supervisorRoot canal and general dental clinic, Sioux Falls, South Dakota

Answers

Questionsaboutthis case study

How long did this project take for the root canal and general dental clinic?

15 working days after content approval, including staff review and handover. The clock starts when the practice approves the content, so the build never waits on a draft nobody has signed off.

Which parts of the build did this case use?

Scope explanation, Staff-reviewed limitations, Request status wording, Related reference links. Each one is listed above with a link to the part of the package that carries it.

Why is the practice not named?

The practice agreed to share the work and their words on the condition that the business stays anonymous. You see the practice type, the region and the team size, and the quote is attributed to Sheila Halloway, scheduling supervisor, by name and role.

Could our practice get the same thing?

Very likely, because this is the kind of work every plan is built around. Plans start at $137 a month with the $797 build fee invoiced only after launch. Book a demo and we show you how it would look and route on your own site before you commit to anything.

More answers on the full FAQ page, or email us and a person replies within one working day.

Next step

Seewhatyour first messagecouldlooklike.

From $137 a month, live in 7 days, and nobody at the practice ever logs into anything.